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2017 Executive Board Minutes - July 25th
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NEW MEXICO TRACK & CROSS COUNTY COACHES ASSOCIATION

EXECUTIVE BOARD AGENDA

July 25, 2017

11:00 a.m. – Crowne Plaza

Call of Meeting to Order: NMTCCCA President Bob Vandiver (Grants)-

Roll Call & Quorum: Secretary Laci Lockwood

  • President –Bob Vandiver (Grants)--Present
  • President-Elect – Fred Polich (Del Norte)-Present
  • Secretary – Laci Lockwood -Present
  • Past President – Kent Hitchens(Carlsbad)-Present
  • Historian: South – Doc Helm (Alamogordo) - Present
  • Historian: North – Fred Polich (Del Norte) - Present
  • Clinic Director – Spencer Sielschott (Sandia) - Present
  • Chris Jaramillo Luncheon – Doug Dorame - Present
  • Executive Director of the NMHSCA: Buster Mabrey - Present

Area Representatives:

  • Northeast Large – Lenny Gurule (St. Michaels) - absent
  • Northeast Small – Joe Giglia (Cimarron)- Present
  • Northwest Large – Open
  • Northwest Small – Daniel Otero (Laguna Acoma)-Present
  • Central Large – Alex Mikaelin (Eldorado)-Present
  • Central Small – Tim Host (Academy for Technology and the Classics-Santa Fe)-Absent
  • Southwest Large – David Nunez (Onate)
  • Southwest Small – David Velasquez (Mesclaero)
  • Southeast Large – Bob Jackson (Hobbs)-Present
  • Southeast Small – Dusty Loftis (Jal)-Absent

OTHERS

  • Marilyn Sepulveda Meet - Andrea Kexel (Del Norte)-Present
  • All-Harrier Rep. Absent
  • NMAA Chris Kedge-Present
  • NMAA -Jackie Martinez-absent-
  • Adam Kedge (Academy)- Present
  • 5 guest Coaches

READING MINUTES OF PREVIOUS SESSION:

  • Secretary Laci Lockwood
  1. oMotion to Dispense: (Minutes posted on Website )
  2. oMotion: _Joe Giglia_____; 2nd Bob Vandiver Approved @11:45

NEW BUSINESS:

  • What we can do to improve in our Association: presented by Spenser Sielschott
  1. oMembership- how to improve, need 250 coaches to pay for items we pay for.
  2. oWhy would someone join our association? Particularly Assistant Coaches
  3. oBoard might pick an assistant coach of the year per class and gender
  4. oCan’t be a voting member unless you pay your dues
  5. oWe offer education, celebration and insurance protection
  6. oFor NMHSC – Buster would benefit from better communication would help
  7. oCut cost on Jan. Clinic – Jan- we will not publish the book. It will be on a flash drive
  8. oWebsite Forum – We are not getting as much traffic as we use to.
  9. oElectronic Newsletter via email – Coach, Assistant Coach, AD and Principal
  10. oCan be used advertisement as well as information
  11. oMarilyn Sepulveda – Where do task fall and who will take care the Sepulveda in the future
  12. oIdeas for the Clinic
  13. oBring in Honored Guest?
  14. oSpeakers?
  15. oIdeas on what can we can do to make things better
  16. oSuggested that sports specific should be on 4 yr. term to NMAA
  17. oGo Back to board notebook
  18. oWE would like the President to attend sports specific committee meetings as a bridge
  19. oDiscussed an Executive Director position NMTCCCA
  20. oWe need a process to change and adopt ideas mentioned above
  • Discussion about membership dropping due for school based…..
  • Need guest speakers
  • NMAA offering office spaces as meal values in needed
  • Why not put in on our own meet, in place of Great Southwest – Chris Kedge

Proposal – to put on a meet of champions one week after the season---
Motion by Joe Giglia to look into hosting a real meet of champions 1 meet following the big school meet. Second by Kent Hitchens.
Committee – Andrea Kexel, Lenny Gurlue, Fred Polich, Alex Mikaelian, Adam Kedge, Spenser Schilschott

  • Sepulveda Scholarship-
  • Committee – Joe Giglia – President, Spensor Sielschott, Kathy Brion
  1. oGirl -Naomi Tse a yahoo – Aztec HS, Attend San Juan College - $750 – 5 total applicants
  2. oBoy – 1 did not finish season in good standing
  3. oMarch 15, 2018 deadline
  4. o
  • Marilyn Sepulveda: Andrea Kexel
  1. oAndrea will send list of responsibilities
  2. oNeeds: buying of Hip numbers and ribbons
  3. oDiscussion on Thoughts on commemorating event

  • Adam Kedge: NMAA – Cross Country and Track and Field
  1. oEverything is good to go in Rio Rancho for State Meet
  2. oNo coaches meeting the night before
  3. oCoaches Meeting
  4. oTrack and Field
    Last year of the 6 A block
  5. oMaybe a new venue 2 years
  6. oMaybe a change in a schedule
  7. oMaybe a change in coaching area
  8. oRevist qualifying standards when NMAA goes back to 5 classes
  9. oChis is open to suggestions
  10. oQuestions about State records when NMAA goes back to 5 classes
  11. oQuestion to NMAA- Running 800 m. Relay in at the State meet

  • Spenser Schilschott: Introduction of the Hall of Honor
  1. oAlice Kinilchee (Shiprock)
  2. oLenny Gurlue (St. Micheals)
  3. oSal Gonzales (Rio Rancho)
  4. oDaniel Osuna (Silver HS)

  • ProposedExecutive Directorship
  1. oJob Description for the proposed Executive Directorship
  2. oMotion: Joe Giglia, 2nd : David Velasquez
    Motion Passed

  • Bob Vandiver: President announced his retirement from Grants HS and NMTCCCA Presidency. As of 7/25/2017 – NMTCCCA President is turned over to President Elect – Fred Polich

  • Motion to Adjourn: David Velasquez; 2nd Kent Hitchens approved.Meeting adjourned: 1:31 p.m.